Work With Us - Broadbent Institute

Operations Coordinator (Maternity Leave – 18 months)

The Broadbent Institute is seeking a maternity leave replacement for a period of 18 months, starting on August 25, 2025 for the position of Operations Coordinator. This full time position reports to the Senior Director of Strategy and Operations and is responsible for administrative, operational, financial and support functions within the organization. This position is located in our downtown Ottawa office and the Operations Coordinator is expected to work from the office.

About the Broadbent Institute:

The Broadbent Institute is Canada’s preeminent social democratic think-tank. Founded in 2011 by Ed Broadbent, and guided by the Broadbent Principles for Canadian Social Democracy, the Institute produces original research, convenes progressive dialogues, and trains organizers and leaders to equip social movements working to advance justice and equality.

As an independent and non-partisan organization, we believe all people have equal worth and equal rights, that we must put people and collective freedoms over profits and division, and that we all benefit from building The Good Society. We are committed to realizing the promise of a Canadian Good Society that is diverse, just, and inclusive. These values matter to us today and they matter to our future.

Key responsibilities:

The overall responsibility of the Operations Coordinator is to facilitate the daily operations of the Institute to ensure a smoothly run organization.

Administrative and Operational Duties:

Performs administrative duties for Ottawa office including staffing reception, intake of mail, phone calls, e-mail requests etc
Maintains inventory lists of Institute equipment and supplies
Monitors and as needed orders office supplies, equipment, telephones, etc.
Assists Executive Director and Senior Director with Board of Directors meetings
Provides support to Executive Director for scheduling and travel arrangements
Manages access to and list of subscriptions and accounts for Institute
Administers petty cash
Works with the Senior Director and Program and Events Assistant to coordinate travel and accommodation logistics for events and agreements with vendors
Undertakes other duties and special projects for Broadbent Institute of a nature consistent with the above responsibilities and assist with other areas of work as required

Financial Duties:

Responsible for the administration and maintenance of the Institute’s ACH and PAP systems, as approved by the Senior Director
Generates invoices, accounts receivable and accounts payable reports
Tracks expenses and income according to GL codes in budget
Works in collaboration with bookkeeper to ensure financial files are up to date within Quickbooks and Dropbox
Assists accountant or bookkeeper as required in preparation of monthly financial statements
Maintains and updates electronic financial filing systems, including tracking of individual donor cheques, online folders of bank reports and deposit information for accounting purposes, and online filesharing folders.
Deposits cheques weekly
Provides support for the annual financial audit
Provides support to the Development department in the tracking and invoicing of organizational donations
Works with the bookkeeper to manage the financial tracking of Institute credit cards, including:
- Assigning codes and uploading statements for monthly credit card charges
- Upload supporting receipts provided by staff for credit card to Dropbox.
- Uploading and sharing monthly bank statements

Qualifications:

Commitment to the Broadbent Institute’s vision and mission
Knowledge of office management systems and procedures
Experience with QuickBooks or similar accounting and bookkeeping software
Experience providing logistical support for events, including booking travel, accommodations, and liaising with vendors
Superior proficiency in office productivity suites, such as Microsoft Office
Experience using collaborative software such as Google Workspace, Slack, ZOOM
Strong interpersonal skills, excellent written and verbal skills
Ability to drive and possession of a full G license is an asset
Fluency in French is an asset

Personal Attributes:

Demonstrated ability to engage with public and stakeholders in a friendly and professional manner
Self-motivated and goal-driven
Solution-oriented
Ability to work independently and collaboratively
Ability to set priorities and meet deadlines
Well organized and attention to detail
Ability to work expeditiously including working under tight time frames and with competing priorities

Employment Details:

This is a full-time unionized contract position governed by a collective agreement between the Broadbent Institute and UFCW 1006-A. Most of the Institute’s operations are conducted in English. Given the roles and responsibilities of this position, working out of our Ottawa office is a requirement.

The starting salary of this position is $54,000 – $60,000 annually. This position requires daytime hours of work with expectation of evening work during key annual events.

The Broadbent Institute offers generous vacation time and a comprehensive benefits package.

Contact

To apply please forward a cover letter and resume to careers@broadbentinstitute.ca with “Operations Coordinator, Broadbent Institute” in the subject line.

This posting closes on July 30, 2025 at 5 pm PST. To apply please forward your cover letter and resume to careers@broadbentinstitute.ca. We thank all applicants but only those candidates who are shortlisted for further consideration will be contacted. Applications will be reviewed on a rolling basis and references will be requested if you are considered for the position.

Broadbent Institute values diversity and is committed to fostering an environment of inclusion and cross-cultural sensitivity. We encourage applications from Black, Indigenous, and racialized people, people living with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.